Incredible Surplus CIC, Administrative Assistant (job share). Closing Date: Friday 19th June, 5pm.

Employer Information:

Incredible Surplus CIC
56-58 Great Western Close
Winson Green
Birmingham
B18 4QF

incrediblesurplus.org
[email protected]

Reporting to: Incredible Surplus Co-Directors

Hours: 8 hours/week some flexibility possible, depending on needs of the project.

There are 16 hours weekly to share across two people as a job share.  Each person would ideally spread their hours across three days, with one of these days overlapping for both people.

Location: Mainly home working, but 1 day per week (min 3 hrs) at unit 56-58 Great Western Close B18 4QF (to be arranged)

This is a self-employed contractor position. You will invoice us for your services and be responsible for your own tax and National Insurance contributions.

Salary: £13.45/hour, the Real Living Wage

Start date: June/July 2026

Notice period: 1 Month

Job Description:

Incredible Surplus is seeking two administrative assistants (job share) to support day to day tasks working alongside volunteers + co directors

Responsibilities + Duties

• Calendar/Diary - keeping a record and reminders of monthly, quarterly, annual obligations and tasks and ensuring those deadlines are met in good time
• Forwarding and answering emails, phone messages & enquiries
• Basic bookkeeping & finance tasks using Xero software:
• Administrating Bank account, PayPal, Sum up & Multipay
• Handling expenses & wages (payroll), government submissions etc
• Invoices, expenses, direct debits & standing orders
• Vehicle fleet admin - including tax, booking appointments for MOT, service, insurance etc
• Allocation of money/budgets for sub-projects e.g. Compost Culture
• Providing updates for committee meetings when requested
• Legal - ensuring certification, insurances and all legal paperwork is kept up-to-date, in order, and available for inspection if required
• General admin tasks including: filing, updating public (website) calendar, responding to and keeping daily task group informed
• Ordering equipment
• Applying for funding and maintaining associated paperwork e.g. winter food fund
• Meet with supervisor regularly, including quarterly performance reviews

Requirements/Qualifications

• Excellent oral and written communication skills.

• Strong computer skills - Excel/Google Sheets, Word/Google Docs, Email etc. Xero software proficiency and familiarisation with social media and website content management would be a plus.

• Strong interpersonal skills - Incredible Surplus is a volunteer-led and run organisation; sensitivity and flexibility are essential!

• Strong organisational skills - Incredible Surplus runs across several sites, often 7 days per week. There are lots of competing demands and distractions, and to keep the project running smoothly requires attention to detail, focus, and prioritisation skills.

• Ability to work on own initiative, meet deadlines, and check for clarity if ever unsure

• Motivated and Enthusiastic - an ability to think on your feet and problem solve would be very useful - sometimes we never know what will happen/what opportunities will arise, and we need to mobilise volunteers and support swiftly.

• Non-judgemental and anti-discriminatory attitude - our volunteers come from all walks of life, and everyone’s contribution is valued and respected

• An understanding of the issues of food waste, food poverty, circular economy and a passion for helping communities to flourish!

• A commitment to ∘ Rethink ∘ Refuse ∘ Reduce ∘ Reuse ∘ Refurbish ∘ Repair ∘ Repurpose ∘ Recycle ∘

Please send a cover letter and a CV to [email protected]

Closing Date: 5pm Friday 19^th June